Office Relocation | Project Management

When Exlayer expertise in IT infrastructure engineering combine with its project management skills, relevant to construction projects, we are able to provide the optimum services for any customer relocation project. This is the reason Exlayer have a dedicated Project Department within the organisation and have been providing a number of successful office relocation and construction projects.

Consultation, Design and Project Management services

Relocation planning

full audit of all existing IT hardware and produce detailed database
establish project time program for IT related works
produce project method for relocation of all IT systems in office space and comms room. The systems include PABX, data network, Internet connectivity, security implementation, etc.
establish test schedule and implementation
establish customer signoff process and implementation

Comms room design

rack layout for the new comms room
equipment layout within each rack
BT / Colt frame layout
heat consumption calculations
power supply specifications
floor cut outs and wall reinforcement requirements
other requirements such as gas and water leak detection

General office space

general heat consumption calculations
general power and UPS specifications
recommendations for data and power wiring, floor boxes or grommets
recommendation for handling cables on and under desktop
design cabling routes and highways throughout the office spaces

Full data network design

structured cabling system, patch panel layout,
pre-patch schedule prior to the relocation
patch and fly leads colour scheme
Newlayer-2 infrastructure ready for VoIP technology
secure internet connectivity

External service management

establish specifications and project method for external vendors such as BT, Colt,Reuters or Bloomberg
establish budgets and assist on order placements
produce detailed technical instructions to external vendors
tracking progress of external vendors

Site Management

regular progress reports to the management team
attendance during external vendor site visits
on site technical support for external vendors on site
monitor and manage required health and safety policies

Documentation

Exlayer will produce and maintain documentation throughout the project period. All documentation will be stored electronically, securely and made available as required.

layout drawings – comms room, equipment layout, cabling routes, patch panel layouts
system design documentation
meeting minutes
overall systems description

Engineering

It is paramount that all IT equipment is properly disconnected,securely relocated, reconnected and thoroughly tested at the new location.

Exlayer are able to provide necessary engineering personnel for any relocation period, typically weekend work. All engineers are fully trained in systems engineering and can actively provide troubleshooting expertise in the event of any problems. This same staff will provide on site attendance during the first period of live operations and are therefore immediately available to attend to any issues arising.

Resourcing

The assigned Exlayer Project Manager assumes full responsibility for the project, start to finish. The duties include close liaison with the client’s project team and to ensure that the project is delivered in a way that will exceed all expectations. The Project Manager is contactable 24H 365D throughout the term of the project.

Exlayer Site Managers ensure that all on site IT workers comply with the relevant health & safety policies and will assist in providing engineering support services whenever necessary.

Quality Management

Exlayer’s mission is to provide defect free goods and services to its customers on time and within budget.

Exlayer operates a Quality Management System that has gained BS EN ISO9001:2000 certification in 2003, including aspects specific to IT Infrastructure Service Provision.

The Exlayer management is committed to:

Develop and improve the Quality Management System
Continually improve the effectiveness of the Quality Management System
The enhancement of customer satisfaction.

The Exlayer management has a continuing commitment to:

Ensure that customer needs and expectations are determined and fulfilled with the aim of achieving customer satisfaction
Communicate throughout the organisation the importance of meeting customer needs and legal requirements
Establish the Quality Policy and its objectives
Ensure that the management review meeting sets and reviews the quality objectives, and reports on the Internal audit results as a means of monitoring and measuring the processes and the effectiveness of the Quality Management System
Ensure the availability of resources.
Exlayer comply with all English and EU legislation and regulations specifically related to its business activities.

Exlayer constantly monitors its quality performance and implements improvements when appropriate. Our Quality Policy is regularly reviewed in order to ensure its continuing suitability.

Please feel free to contact our friendly project managers for more details on 020 7650 5966 or project@exlayer.co.uk.